HILLSTREET & KILMORE DISTRICT ANGLING CLUB
Our Constitution
Hillstreet & Kilmore District Angling Club.
Constitution
Name.
The name of the club shall be Hillstreet & Kilmore District Angling Club.
Affiliation.
The club shall affiliate annually to the Irish Federation of Pike Angling Clubs.
It shall pay the affiliation fee as required and both club and personal insurance fees.
Objects.
The objects of the club are to promote, develop and foster angling, to assist in the protection and preservation in the waters in our area and generally to exert its influence for the betterment of the sport.
Our Area.
Our area shall consist of waters within and adjoining the boundaries of the parish area of Aughrim Kilmore.
Membership.
Membership is open to anyone who is nominated by an existing club member, pays the annual membership fee and undertakes to abide by the rules and constitution of the club. Membership fees shall be payable not later than the last day of February and the membership period shall be from the 1st of March to the last day of February.
The annual membership fee shall be €25 for adults and €10 for juniors (U.18).
Officers.
The following officers shall be appointed annually at the Annual General Meeting.
Chairman, Secretary, Treasurer. Safety Officer, Competitions Secretary and three Trustees.
Committee.
The committee shall consist of the above officers plus three more nominated annually at the AGM. It shall meet as required but not less than four times annually.
The Committee members and the Honorary Officers shall be elected at the Annual General Meeting and shall hold office until the conclusion of the next Annual General Meeting. All outgoing officers shall be eligible for re‐election.
Powers and Regulations.
1.The Committee may make Bye‐Laws provided such Bye‐Laws are not opposed to, or inconsistent with the Constitution or the Rules of the club.
2.The Committee shall arrange for the appointment of Water‐keepers.
3.The Annual General Meeting shall direct the Committee to fix a size limit on all fish to be taken from their waters.
4.The Annual General Meeting shall direct the Committee to fix a daily bag limit (the existing daily limit for trout is two).
5.The club shall indemnify its trustees against liability in the event of any accident, loss or mishap sustained by any member.
6.Water‐keepers and Assistant Water‐keepers shall be insured by the club against any accident sustained while carrying out their duties for the club.
Management.
The management of the club is vested in the Honorary Officers and the committee.
Trustees.
Three members of the club may be appointed to act as Trustees. The Trustees shall be appointed, re‐appointed and removed, on the nomination of the Committee at the Annual General Meeting. All the property of the club shall be vested by the Committee in the Trustees and the Trustees shall deal with the property so vested in them as directed by resolution of the Committee (of which an entry in the Minute Book shall be conclusive evidence) and they shall be indemnified out of the funds of the Association against all expenses, damages, costs and claims whatsoever incurred by them in the proper execution of their functions.
Annual General Meeting.
An Annual General Meeting shall be held each year during the month of January. The quorum for the AGM will be 20% of current paid up members.
Agenda.
1.Minutes of the previous General Meeting.
2.Correspondence
3. Honorary Secretary's report.
4. Honorary Treasurer's report.
5. To elect Honorary Officers, Members of Committee and Trustees.
6.To appoint delegates to A G M of Angling Representative Bodies & other bodies.
7. To deal with Notices of Motion before the meeting.
8. To appoint a competitions committee.
Finance.
The Committee shall have control of the finances of the club.
(a) The Honorary Treasurer shall receive all monies on behalf of the club and shall lodge same in a Banking Account in the name of the club. All accounts for payment shall be approved at the meetings of the Committee. Cheques shall be co-signed by the Hon. Treasurer and Hon. Secretary.
(b) The Honorary Treasurer shall present a statement of the Accounts to the A G M.
(c) Small incidental expenses such as postage, etc., incurred shall be recorded in a Petty Cash book kept for that purpose.
(e) The financial year of the club shall end on 31st of December each year.
(f) Any decision to borrow must be unanimously decided by an AGM. Such borrowing must be in the name of the Trustees.
Competitions.
The incoming Committee of the club shall elect each year a Competitions Committee of five persons including the Competitions Secretary The function of this Competitions Committee shall be to do all things necessary for the successful and profitable running of competitions.
(a) The Committee may arrange and conduct such competitions as it considers desirable or necessary and lay down conditions for same.
(b) The Committee may arrange competitions for the selection of individuals and/or teams to represent the Association in Inter‐Club or other competitions.
c) The Committee may give permission to other Associations or bodies to hold competitions on their waters.
(d) Full records of the results of competitions and fish caught throughout the year for the various Trophies shall be kept by the Honorary Secretary so that a composite record will be available as required.
(e) Committees in charge of Competitions may refuse the entry, or deny the right to take part, of any Competitor who fails to produce a current Membership
Ticket on request, immediately before the start or at other reasonable times
subject always to the aggrieved person's right of appeal.
Constitution.
This constitution was formally adopted at the inaugural AGM of the club on 14/2/ 2020. It shall be adopted annually at the AGM and amended as necessary in accordance with decisions of the AGM.
Amendments to Constitution.
(a) Any addition, deletion or amendment to this Constitution and Rules shall be made only at the Annual General Meeting of the Association by a simple majority of those present, entitled to vote and voting.
(b) Notice of such proposed additions, deletions or amendments must be given to the Honorary Secretary not later than seven clear days prior to the date of the Annual General Meeting.